Who is ICS Creative Agency?
We’re an agile team of well-rounded individuals who pride ourselves on getting along with each other and our clients. We prioritize building strong relationships with you, the client, to understand each brand and growth strategy. We give you access to our entire team of creatives and pay attention to your needs as we help achieve your goals and projections. ICS has become known as one of Atlantic Canada’s top creative digital marketing agencies. Located in the heart of Uptown Saint John, we serve clients both locally and globally.
Job Type:
Part-time (20 hours per week) with potential of becoming full-time.
About the Role:
As an Agency Coordinator at ICS Creative Agency, you'll be the heart of our office operations, ensuring smooth daily functioning and fostering a welcoming environment for everyone who interacts with us.
Key Responsibilities:
Your responsibilities will include, but aren’t limited to:
- Welcoming and interacting with clients, customers, vendors, consultants, suppliers, guests, and visitors.
- Maintaining a well-kept office environment, including coffee preparation, dish cleaning, and managing the inventory of office snacks and supplies.
- Answering phones and relaying messages to staff.
- Managing the office calendar and internal scheduling.
- Setting up rooms for in-person meetings (coffee, water, cups, etc.).
- Coordinating invoice payments and tracking sales.
- Contacting new clients for payments and following up on overdue accounts.
- Paying bills and invoices for the office.
- Managing weekly bank deposits.
- Assisting with projects when needed.
- Helping coordinate ICS social media posts, including daily client engagement.
- Supporting any sales-related tasks.
- Tracking team sick hours and vacation days.
- Comfortable using SaaS tools or willing to learn.
- Comfortable working in an open office and unique work environment.
Qualifications:
- Excellent computer skills and proficiency in Google Suite.
- Strong organizational and time management skills, with the ability to multitask effectively.
- Exceptional interpersonal skills and a positive attitude.
- Strong verbal and written communication skills, including spelling, punctuation, and grammar.
- Excellent proofreading, Word editing, and formatting skills to ensure process quality assurance.
- Proficient typing and transcription skills.
- Detail-oriented with a high level of motivation and dependability.
- Fast learner, open to feedback.
- High level of business maturity in a fast-paced, high-output environment.
- Team player with strong collaboration skills.
Additional Skills (Not Required, but considered an asset):
- Experience with Quickbooks Online & Plooto
- Familiarity with HubSpot, ClickUp, and Slack.
Compensation and Benefits:
- Competitive salary.
- Hybrid work arrangement for work-life balance.
- Casual dress code.
How to Apply:
If you believe you’re a perfect fit and are excited to work with a fast-paced company that brings new challenges every day, please email your application to zack@icscreativeagency.com with the subject line “Agency Coordinator Position”.
